What is two-factor authentication? Two-factor authentication (2FA) is a procedure that typically requires a combination of something a user knows (pin, secret question) and something a user has (cards, fingerprint) in order to access a program or operating system. Why is it important to turn it on? Using 2FA to access your favourite programs provides enhanced security to traditional usernames and passwords. The multiple layers of authentication increase confidence that the user requesting access is actually who they claim to be, specifically you. Where do I turn it on? Where to turn on 2FA within a program depends on each program. However, the steps are universally simple and somewhat similar. Icons and language may differ slightly depending on the program, or device you are using. Setting up 2FA for Gmail on your computer Two-factor authentication is available for Gmail through your Google Account. After you set it up, you’ll sign in to your account in two steps using: Something you know (your password) Something you have (like your phone or a security key dongle) Sign into your Google Account On the left navigation panel, click Security On the Signing in to Google panel, click 2-Step Verification Click Get started Follow the steps on the screen Choose a second verification step: Phone prompt – sent to your phone Text message (SMS) or call – a 6-digit code sent to your phone Security key – a small device you Connect to your phone, tablet, or computer Turning on 2FA for Gmail on your mobile devices NOTE: If you have turned on 2FA for Gmail using your desktop computer, you may still need to turn it on for your mobile devices. Open the Gmail app Tap the Profile bubble on the top right of your screen Tap Manage your Google Account Tap Security Tap 2-Step Verification Second verification steps Then follow the on-screen instructions Phone prompt – sent to your phone Text message (SMS) or call – a 6-digit code sent to your phone Security key – a small device you connect to your phone, tablet, or computer Third party 2FA apps If you would like to use a third party 2FA app, there are many available. Most are free of charge and effective with Gmail. The recommendation is to do your research and find a solution that’s right for you. Below are some examples of 2FA apps currently available. Google Authenticator LastPass Authenticator Microsoft Authenticator Authy Authenticator
